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So I'm organising our cycling groups Xmas dinner, which means booking somewhere, paying a deposit then collecting the money off attendees. There isn't a club kitty, so I'll be paying the deposit myself.
I was wondering what the best way of organising this would be? I have a list of, say, 30 email addresses and want to keep track of who has paid and who hasn't. Was wondering if there was an online solution for this sort of thing...
Find somewhere YOU want to go, get a price (and deposit).
Email out to all the place, the price and the date - telling them how much deposit you need, and for when.
Send a reminder a week before.
Book the place for those that have paid the deposit.
I'd just do it in Google Sheets. If you're going to share it then hide the email address field.
I was wondering if there was a sort of group paypal thing where they could pay online and it ticked them off, so I could easily see who was outstanding....
Book the place for those that have paid the deposit.
I'm guessing that if I don't pay a deposit asap, we won't get anywhere as everything will get booked very soon. So I'll be collecting deposit contributions towards a deposit I've already paid. Accepting that this will be a PITA and not everyone will pay me back....
Ask people to pay you by PayPal and then a bit of scripting to take the email details and populate/update a spreadsheet?
Or something like collection pot. https://www.collectionpot.com/
Or the PayPal request and receive money would work.
What happened to just writing a list and putting a tick beside those that have paid?
What happened to just writing a list and putting a tick beside those that have paid?
We invented IT...
Or something like collection pot. https://www.collectionpot.com/
/blockquote>That looks like exactly what I was after!
We invented IT…
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When we need to make those straight forward jobs more complicated?
Organising an Xmas meal for 30 people does not sound like a straightforward job to me. There will be late payers, last minute changes, people who don't want pigs in blankets with their turkey, someone who moans that their turkey was too dry and the veg had gone to mush.... I'd suggest the OP uses the Dilligaf app to manage that lot.
someone who moans that their turkey was too dry and the veg had gone to mush
Not sure how that relates to who has/hasn't paid, but if you want to use an app to record that kind of feedback then sure - each to their own etc.
I've probably misunderstood anyway thinking it's just about recording who has/hasn't paid.
Eventbrite is what my club uses. Two choices of menu from the venue. We do the same for other things eg our forthcoming velodrome trip.
Not paid? Not coming!
Two choices of menu from the venue.
Quite a few local restaurants take a list of emails, for a group, and then each person logs in to select their own menu choices in advance, that's how our company xmas dos seem to have worked the last few years - remarkedly organised.
The difference here is there isn't one entity just paying for the whole thing at the end and I need to try and recoup my deposit (which I'm sure will be very painful).