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You lot are even geekier than me (said in love and awe rather than contempt) so maybe someone can help/advise as I'm struggling to find what I need.
We have a free Google gsuite legacy account for our bespoke email addresses. This was mostly for home personal use but a little bit of business use too (a bespoke email address and a simple google sites website for a holiday let). Sadly that service is being turned off very soon and if we want to stay with google it'll mean 'upgrading' to a paid for google workspace businesses starter.
From the outset - I like the bespoke email addresses and keeping those is a non-negotiable. I'm not entirely adverse to switching to another provider but I like the integrated google setup. Docs/slides/sheets/drive (instead of using and paying for microsoft equivalents) all fine for us. All plays well with android phones too. Wife is a technophobe and this is just about in her hitting zone and I'm loathed to rock the boat and get mutiny from the ranks. I might be overplaying the extra faff of having non google hosting and still operating in a mostly google environment - I'm up for educating...maybe. As an ex legacy user I get a 50% discount for the first year so it probably makes sort on financial sense to stay with Google for the moment anyway. Google sites is far from the awesome for website building but it's good enough for our needs.
Thing is, I'm trying to minimise the number of user accounts once I'm actually paying for it. Currently we have 4 users - one each, another one as a shared email address we can both send and receive email from/to and store emails we both need to access; then a firth one for the holiday let. But there are actually only two users - me and Mrs C. I've seen you can set up google email groups for shared/collaborative email addresses and also have aliases attached to the main email on a user. But can this be done in an idiot proof way - and by that I mean so the joint emails just arrive on both our phones and maybe a laptop browser rather than logging into google groups. And emails (send and received) can live in that google group in a manageable way with folders etc.
Or am I just better off sucking up the cost and running a minimum of 3 accounts (the joint 'user' could arguably use a holiday let specific email as an alias).
Sorry for all that - I even depress myself typing that lot. The world is going to shit and I'm spaffing off about something this dull. Jeez.
Bumping for the friday pm crowd, trying to look busing through to end of play......or is the STW collective no longer a giant IT massive...
But can this be done in an idiot proof way
No. There are ways of adding aliases and sending from those aliases but it is a real pita. If one of those is a holiday let then just consider it part of the cost of the let. 3 accounts is not bad pricewise.
but....you might actually be better off thinking about moving to Office365 (for business). You can add shared mailboxes for free so you would end up just paying for the accounts for the two of you and then adding whatever shared mailboxes you need. Actually using them is very easy as well imo. The cost is higher than a family subscription though (edit: looks like it is 4.50/mn/each if you don't want the apps and 7.90/mn/each with Word/Excel/etc)
Thanks for that. An office 365 business without apps is about the same price so yes, an option.
You have to go elsewhere for the website hosting but then again you'd be able to use something better than Google sites to build it.
Thanks for that. An office 365 business without apps is about the same price so yes, an option.
Actually I think it is much cheaper as the two shared accounts are free. Migrating stuff across needs to be manual though as with the legacy accounts I don't think you get access to the api part you need for the automatic methods 🙁